Staff Accountant, Purchasing

Kent ISD   

Full time, 260 day year-round position   

Non-Union Hourly Classified, Grade 5 

Responsible for processing accounting transactions, compiling financial reports, maintaining accurate records for documentation and control.

Job Qualifications

1. Bachelor’s degree with concentration in accounting preferred.
2. Proficient at Microsoft Excel and knowledge of other Microsoft Suite products.
3. Familiar with school fund accounting procedures and systems.
4. Must possess a positive attitude and interpersonal skills to clearly communicate to both internal and external customers.
5. High level of organizational and problem-solving skills with the ability to prioritize and work independently with confidentiality, trust, and accuracy.
6. Ability to perform the job on a regular and recurrent basis.

Duties and Responsibilities:

Purchasing:

1. Vendor maintenance – Collect and update W-9 information in financial system.
2. Enter requisitions for Business Office.
3. Review and approve requisitions for the district.
4. Creating and distributing Purchase Orders to Kent ISD Staff and outside vendors.
5. Purchase Order maintenance.
6. Monitor requisitions in progress and open purchase orders.
7. Set up and train staff on use of online supply order systems. This includes but is not limited to Amazon Business, Staples, Sam’s club, School Specialty, Office Depot, PayPal.
8. Issue sales tax exemption forms to vendors and staff.
9. Makes purchases for eligible orders on district purchasing card (P-Card); reconciles statement monthly.
10. Process vendor credit applications.

Other:

1. Assist with weekly Kent ISD AP check runs.
2. Maintain & reconcile Cash Book on a weekly basis
3. Monthly bank reconciliation tasks in coordination with other members of the business office
4. Responsible for assisting with closing of accounting periods in financial system
5. Preparation, processing and filing of monthly and annual sales tax reports to the State of Michigan.
6. Preparing and filing of annual Outstanding Property Report to the State of Michigan (Escheating). This includes but is not limited to following up on a monthly basis with Vendors and Employees on Outstanding Checks.
7. Process and reconcile invoices to local school districts, including but not limited to monthly Dean Transportation Invoices.
8. Review and approve In House Transfers
9. Prepare and allocate account information on property tax reimbursement invoices received from local municipalities.
10. Preparation of Journal Entries as needed.
11. Prepare information for Summer Tax Collection Fee process
12. Complete assigned tasks as needed for annual Transparency & Accountability Report.
13. Tasks as assigned for year-end processing.
14. Continued tasks throughout the year to prepare for Annual Audit. This includes but is not limited to, maintaining lease files, fixed assets reconciliation, and other tasks as assigned.
15. Performs tasks and projects as requested by Director of Fiscal Services.
16. Provides backup for various tasks within district’s business office.
17. Demonstrates a strong commitment to equity, social justice, and inclusion in all practices and position responsibilities. Demonstrates the ability to examine the impact of education inequities in student achievement outcomes as it aligns with race, ethnicity, and socio-economic status.

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the School Board may be considered. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Benefits: Robust benefit package includes full medical, dental, and vision insurance; generous paid sick and vacation days; State of Michigan School Employment retirement program; Kent ISD is a participating employer for the Public Student Loan Forgiveness program (PSLF/ SAVE plan) for eligible Federal student loans.

Please note, due to the large number of applications, we are unable to attend to e-mail or telephone inquiries on application status.  

The final candidate for this position will be required (at their cost) to furnish Kent Intermediate School District with a current Michigan State Police and FBI criminal records LiveScan check prior to our recommendation to hire.

It is the policy of the Kent ISD School Board that no student, staff member or candidate for any position in the District shall be discriminated against on the basis of race, color, national origin, creed, ancestry, age, gender/sex, sexual orientation, marital status, height, weight, veteran status, political belief or physical/mental disability which does not impair their ability to perform adequately in the individual's particular position or activity, excluded from participation in, denied the benefit of, or to be subjected to discrimination in any program or activity for which the Kent ISD School Board is responsible for or receives financial assistance from the U.S. Department of Education. The Coordinator for Title IX, Section 504, the Age Discrimination Act and Title II is: Dave Rodgers, Assistant Superintendent of Human Resources